01 / DECODE
Read the brief. Pressure-test every assumption.
Before a single asset is produced, we map the stakeholders, the constraints, and the failure modes. ISO 31000 risk matrices catch what the brief left out.
400+ projects. Zero missed deadlines. One playbook.
Founded in 2015 by Khalid Alhasan, KayanLive was built on a simple stance: in a region where the stakes are national and the timelines are brutal, the only thing that matters is whether you can deliver.
We operate inside the USD 85B GCC events market, projected to hit USD 132B by 2030. From ministerial showcases to global defense summits, we run the work where others would pause.
We don't cut corners to move faster. We move faster because we built the system.
2D/3D content, cinematic production, experience design — in-house.
LED walls, holograms, spatial audio, Dante redundancy, projection mapping.
ISO 31000 risk matrices, PERT critical paths, Red Zone Unit™ for high-pressure turnarounds.
Fluent across Arabic, English, and the protocol of Gulf government engagement.
Before a single asset is produced, we map the stakeholders, the constraints, and the failure modes. ISO 31000 risk matrices catch what the brief left out.
Creative and technical move in lockstep. PERT critical-path scheduling, redundant Dante audio, backup broadcast pipes. Every load-bearing element has a twin.
When the brief changes at T-48h, our Red Zone Unit takes over. In ten years and 400+ projects, we've never missed a deadline. That is the only metric that matters.
Clients experience their booth at real-life scale before a single physical element is built. Our UE5 pipeline eliminates guesswork, aligns stakeholders instantly, and enables real-time design decisions.
Every booth element rendered at exact physical dimensions. Clients walk through their space in VR or on-screen before fabrication begins.
Lumen global illumination replicates venue conditions. Swap materials and LED content live during client sessions for immediate approval.
AI auto-generates 3D assets from 2D blueprints, populates environments, and flags spatial conflicts — cutting production time by up to 70%.
Real-time collaboration in shared virtual environments. Changes applied instantly, every revision version-controlled.
Deliver the walkthrough to Quest headset, mobile, or desktop browser — removing any barrier to stakeholder sign-off.
Every exhibition pain point has an AI solution. We design, build, and deploy custom workflows that remove friction from content, communication, logistics, and post-show reporting.
From a single creative direction, AI auto-drafts booth briefs, vendor scopes, sponsorship decks, and press releases — brand-aligned, delivered in minutes.
Content IntelligenceAI-driven flows collect requirements, auto-populate project templates, assign teams, and trigger kickoff communications — reducing manual intake by 80%.
Process AutomationAI agents score inbound inquiries, match exhibitor profiles to account managers, and prepare pre-meeting intelligence reports for every conversation.
Sales IntelligenceAI cross-references supplier timelines, venue constraints, and team availability to auto-generate conflict-free schedules and surface risks days ahead.
Logistics OptimizationFootfall, engagement, social mentions, and feedback auto-compiled into branded reports within hours of event close — zero manual aggregation.
Analytics & ReportingOn-booth AI agents (voice + screen) qualify leads, answer queries in multiple languages, and sync captured data directly into your CRM in real time.
Engagement AIA unified, AI-optimized suite built for the exhibition industry. Every module connects — teams, timelines, assets, and clients always in sync.
Centralized repository for all booth designs, 3D models, brand assets, and fabrication files. AI auto-tags every upload and flags conflicts before they reach production.
✦ AI Smart Tagging + Version ControlFrom brief to breakdown — every phase tracked. AI auto-generates task structures, assigns by team capacity, and surfaces bottlenecks before delays occur.
✦ AI Task Generation + Bottleneck PredictionAdaptive Gantt timelines that update in real time. AI cross-references supplier lead times, venue windows, and team availability the moment any dependency shifts.
✦ AI Conflict Detection + Auto-RescheduleReal-time visibility into every team member's workload, skills, and availability. AI assigns tasks to best-fit people and surfaces capacity gaps weeks in advance.
✦ AI Workload Balancing + Skill MatchingClient briefs and RFPs parsed by AI to extract requirements, budgets, timelines, and constraints — feeding directly into project setup.
AI structures the full project: task breakdown, team assignments, supplier lists, and timeline milestones — in minutes, not hours.
Throughout delivery, AI watches for slippage, budget drift, and supplier risk — surfacing issues before they escalate.
AI visitor agents capture leads, answer queries in multiple languages, and sync all data to CRM in real time during the live event.
All engagement data and metrics auto-compiled into insight reports with AI recommendations for the next event — delivered overnight.
Photo-real visualization with Lumen, Nanite, and AI-assisted asset generation for 1:1 booth experiences before any fabrication begins.
Multi-agent systems handling content, communication, logistics, and lead qualification simultaneously — 24 hours a day, 7 days a week.
Scalable infrastructure ensuring your operations platform is always available across teams, time zones, and show sites throughout the GCC.
Every module and AI workflow connects to your existing tools — CRMs, ERPs, marketing platforms, and industry-specific software stacks.
KayanLive programs and operates live robotic shows — Boston Dynamics-class robodogs and humanoid performers choreographed for launches, expos, sports halftimes, and flagship brand moments across the region.
These are the plays. Same stack. Real pressure. Measurable outcomes.
The Saudi Ministry of Interior needed a stand that positioned Vision 2030 security technology on the global defense stage — ministerial tours, international press, live smart-systems demonstrations. With the world's defense community watching, there was no room for revisions once the build started.
Dwell time, press pickup, and satisfaction scores pending final reporting.
A cybersecurity show where the audience is infosec itself — they smell marketing fluff from across the floor. We needed broadcast-grade production, stage polish, and a presence that earned respect from the most technical crowd in the business.
Attendance, session count, and lead data pending client approval for publication.
C-suite energy summit. 48 hours before doors, a headline keynote segment was scrapped and a fully new hologram-driven sequence demanded in its place. International press confirmed. No option to slip.
Published with client approval pending — awaiting final NDA review.
Ministerial showcase celebrating Vision 2030 milestones. Eight experience zones, ceremonial protocol, international press, multi-VIP choreography, zero margin for drift on the run of show.
Case publication pending ministry approval.
Executive AGM. Live broadcast to 12 countries with simultaneous translation in 4 languages. One dropped frame and the C-suite would feel it.
Full metrics package in preparation.
Every engagement begins with a deep-dive into operational challenges. We map exact friction points, then deploy precise AI and tech to eliminate them.
Your teams, timelines, clients, and existing infrastructure are the foundation. Solutions custom-designed for the exhibition industry — not retrofitted from generic software.
From initial walkthrough to live event and beyond. AI systems continuously learn from your project data, improving with every engagement across the GCC.
Last-minute changes, supplier coordination, lead loss on the floor, post-show vacuum — all solved systematically through AI automation and connected platforms.
No tool stands alone. Every module, workflow, and visualization system communicates — a single source of truth for every project, always current.
Ready to see your next show powered by AI? Start with a live Unreal Engine walkthrough of your booth and map the full stack.